Outgoing Subaward Roles and Responsibilities: Grant Accounting Office (GAO)

Grant Accounting Office (GAO)

Reviews the PReq

• Reviews the PReq to:
  • Match the budget to the original budget included in the prime award (if applicable.) 
• Verifies assignment of accounting master file key (MFK) including verifying institutional account 6230 or 6231.
• Reviews Audit Certification and Financial Status Questionnaire if needed.
• Returns PReq to DSP as “Permitted Approvers.”

Reviews Invoices

• Verifies that required information has been included on the invoice.
• Verifies total cumulative expenses do not exceed authorized budget.
• Verifies invoice period is within subaward period.
• Determines if $25,000 threshold has been met.
• If over threshold, notify purchasing to change IAcct to “not subject to F&A.”
• If final invoice, GAO will scan and send via email to department for approval.
• GAO approves invoice for payment and routes to AP for processing.